Start with the purpose of the review
Decide whether management needs a baseline for system development, an assessment of implementation or a check before a formal audit. Record the locations, activities and contractors in scope, along with the site and corporate owners who can explain how the controls operate.
Link system documents to operating records
Organise the OSH policy, roles, requirements register, risk assessments and procedures by process or site. Add recent examples such as completed inspections, contractor briefings, incident follow-up and corrective actions. This helps the reviewer compare the stated arrangement with its application.
Make gaps in the evidence visible
Use an index showing the site, period, source and responsible owner for each sample. Identify items that are missing, under revision or subject to access restrictions. Record whether the gap relates to the evidence available for the review or to a control that still needs to be implemented.
Use the findings to agree priorities
Discuss which issues need immediate action and which can be addressed through system changes, coaching or better records. Assign an owner and expected closeout evidence to each priority so the next review can verify progress.
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